SeboMarketing.com

 

Excutive Administrative Assistant

Job Summary

We are looking for a professional, personal, and talented person to assist us increase efficiencies in our office. Assignments will be primarily given by the CEO, but some assignments will come from other members of the management team. You will work in a casual, fun, small-business environment. This is a PT but permanent position. Preference will be given to candidates who demonstrate the ability to want to remain in this position and area.

Essential Job Functions

  • Manage and maintain office calendars and executives’ schedules
  • Greet visitors and determine whether they should be given access to specific individuals
  • Answer telephones and transfer to appropriate staff member
  • Read and analyze incoming emails, memos, inquiries, and reports to determine their significance and plan their distribution
  • Perform general clerical duties, including bookkeeping, copying, faxing, scanning, mailing, emailing, and filing
  • Coordinate and maintain records for staff, office space, phones, keys, and more
  • Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs
  • Conduct research, compile data and prepare papers and presentations for consideration to the CEO, Management Team, and / or Board of Directors
  • Assist with setting up meetings, and preparation of meeting agendas
  • Research, price and purchase equipment, supplies and other office needs
  • Collect and maintain office inventories and records
  • Assist with special events and projects assigned to or created by the CEO
  • Develop and maintain effective relationships with Sebo clients and team members
  • Follow through with commitments, and accomplish tasks while meeting deadlines

Minimum Requirements

  • Knowledge of administrative procedures and systems
  • Strong understanding of Microsoft Word, Excel, PowerPoint
  • Basic knowledge of accounting, bookkeeping, and QuickBooks is preferred
  • Experience and knowledge of basic web marketing principles is preferred
  • Knowledge of English grammar, structure, spelling rules, composition, etc is critical
  • Knowledge of principles and processes for providing customer and personal services is critical. This includes meeting quality standards for services and customer satisfaction.
  • Organizational, planning, and communication skills will be relied upon heavily
  • Good judgment, initiative, confidentiality, and attention to detail are critical skills
  • Proven ability to complete time critical projects responsibly
  • Experience is helpful, but willing to train the right person
  • Ideal candidates can work about 5 hours a day between 9am and 3:30pm, 5 days per week. We will be flexible with personal time and responsibilities.
  • This is a PT but permanent position. Preference will be given to candidates who demonstrate the ability to want to remain in this position and in this area.

Application Instructions:

Please send your resume to

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